EXECUTIVE ASSISTANT

Executive Assistant (5+ years of experience)
The Rudnicki Firm – Oklahoma City, OK

Compensation: Full Time Hourly; commensurate with experience; Standard benefits offered

Job Type/Schedule: Full-Time, In-Person (overtime expected and possible travel)

The Job: Our firm is seeking an executive assistant with a minimum of five years of experience as an executive assistant to join our team. This position will be responsible for supporting, prioritizing, and scheduling of the Managing Partner of the law firm, who also serves as a lead trial attorney in a multi-jurisdictional practice. This position requires communicating effectively internally and externally both in person, via telecommunications, and the written word. This position requires the ability to juggle many information sources, multiple tasks, and aligning priorities in an ever-changing, passionate environment. Maintaining absolute confidence and privilege of information learned as a part of this role is of utmost importance. This position is for an in-office position based in Oklahoma City with travel.  

The Firm: The Rudnicki Firm is a fast-paced, growth-oriented law firm based in Oklahoma City. Our attorneys have decades of combined litigation experience, representing both plaintiffs and defendants nationwide. The firm specializes in commercial litigation, personal injury defense, and in-house support for large and small companies. Our attorneys have worked in both “big firms” and in-house throughout their careers. The Rudnicki Firm focuses on providing premier-level services at client-friendly rates. Additionally, The Rudnicki Firm is a modern law firm that prides itself on being technologically advanced. We do not skimp on the resources needed to provide excellent representation to our clients. 

The Right Fit: This is a unique opportunity to work in a collaborative (and fun!) team environment. Our team values individuals who are consistent, reliable, organized, passionate, self-motivated, and detail oriented. This position specifically will require a “jack of all trades” who excels in problem-solving, the ability to juggle many tasks at once, and a strong work ethic paired with the ability to work as a team player.  

The right Executive Assistant must:

  • Be highly proficient in Windows, Microsoft 365, Teams, Excel, Word, Outlook, PowerPoint, Adobe Acrobat 

  • Advanced knowledge in Apple and Google products 

  • Be technologically savvy and be able to learn new technology/software quickly and proficiently 

  • Be able to maintain the strictest confidentiality 

  • Possess at least 5 years of experience as an executive assistant 

Additionally, the right Executive Assistant will be confident and proficient in the following:

  • Manage email inbox(es) for Managing Partner  

  • Manage travel and expense reporting of Managing Partner 

  • Manage and coordinate Managing Partner’s involvement in personal charities, organizations, and vendors outside of the Firm 

  • Manage and coordinate the calendars and task lists of Managing Partner  

  • Take and screen all calls and take messages for Managing Partner  

  • Prepare and proofread draft letter and email correspondence 

  • Be able to work with IT provider to provide technical support to Managing Partner  

  • Prioritize and communicate proactively, and be an expert in “following up” 

  • Communicate well with other employees, clients, vendors, and couriers 

  • Schedule, coordinate, and assist Managing Partner to prepare for meetings, conferences, etc. - both internal and external 

  • Manage and execute a variety of projects and tasks related to business operations, as assigned 

  • Provide superb proof-reading and document formatting in Excel, Word, and Adobe 

  • Be able to maintain the strictest confidentiality 

Please note that, depending on skillset, an Executive Assistant will be asked to do any number of things to help the Firm reach its ultimate goals and maintain its Core Values of Integrity, Excellence, Appreciation, Ingenuity, and Fortitude.